Purpose

Consistent and timely attendance is crucial to academic success. At Elite College of Business and Healthcare, classroom experiences serve as the foundation for a quality education. Missing classes often means losing critical learning opportunities, which can adversely impact grades and overall performance.

In compliance with OSAP and Ministry requirements, Elite College maintains detailed and accurate attendance records for all students. Addressing absenteeism is a priority for the institution, and this policy has been established to promote academic excellence and meet regulatory standards.

Scope

This policy applies to all students enrolled at Elite College of Business and Healthcare, including those attending on-campus classes, online sessions, or participating in off-campus placements.

Policy

Students are responsible for actively engaging in their education and are required to:

  • Attend all scheduled classes, labs, and placements to fully benefit from their program.
  • Maintain a minimum attendance rate of 90% throughout the program.
  • Avoid exceeding 10% absenteeism (including weekends), whether continuous or intermittent, without valid and documented reasons.

Failure to adhere to the attendance policy may result in academic probation, withdrawal from the program, or other disciplinary actions.

Attendance Monitoring and Procedures

  1. Attendance Tracking
    • Instructors will record attendance at the start of class, after breaks, and at the end of sessions.
    • Online programs will utilize digital tools or the Learning Management System for accurate tracking.
    • For in-person sessions, attendance will be verified through sign-in sheets or electronic systems.
  2. Attendance Documentation
    • Instructors are responsible for ensuring timely and accurate recording of attendance.
    • Both virtual and in-person attendance modes will be documented to maintain comprehensive records.

Attendance Expectations

  1. Communication of Expectations
    • Attendance requirements will be clearly outlined at the beginning of each course.
    • Students will be informed of how attendance affects grades and the consequences of non-compliance.
  2. Early Intervention
    • Faculty will monitor attendance patterns and intervene early to identify at-risk students.
    • Support measures, such as counseling or academic advising, will be offered to assist students in meeting attendance requirements.

Clinical Placements

Clinical placements are essential for hands-on learning. Students are expected to:

  1. Understand the Policy: Familiarize themselves with the attendance requirements outlined in the placement curriculum.
  2. Comply with Requirements: Attend all scheduled placement sessions and adhere to additional guidelines provided by the placement site.
  3. Proactive Communication: Notify relevant personnel of absences in advance and provide valid documentation, such as a doctor’s note, for extended absences.
  4. Makeup Hours: Arrange with placement supervisors to make up excused absences, where permitted.
  5. Professional Conduct: Demonstrate professionalism and a commitment to learning during placements.

Absence Reporting Procedures

  1. Immediate Notification: Inform the college of unplanned absences before 9:30 AM via email, phone, or in person.
  2. Documentation: Provide official documentation, such as a medical certificate, for absences exceeding three days.
  3. Accountability: Students must independently catch up on missed work and assessments.

Late Arrivals and Early Departures

  1. Notification: Report late arrivals or early departures to the Main Office and your instructor immediately.
  2. Accumulated Absences: Lost time will be recorded as missed attendance and monitored.
  3. Assessments: Students missing assessments due to tardiness must coordinate with their instructor to schedule a rewrite, subject to approval.

Scheduled and Unplanned Absences

  1. Planned Absences: Discuss planned absences with instructors at the start of the semester.
  2. Unplanned Absences: Notify instructors immediately in case of emergencies and provide valid reasons or documentation.

Consequences of Non-Compliance

  1. Probation or Dismissal: Excessive absences (beyond 10% or 28 consecutive days) may result in probation or program withdrawal.
  2. Missed Work: Students are responsible for making up missed material by deadlines specified by their instructors.
  3. Final Assessments: Excessive absences may negatively affect grades and academic standing.

Instructor Responsibilities

  • Clearly communicate attendance expectations and consequences at the start of each course.
  • Offer guidance for making up missed work, when appropriate.
  • Ensure students are aware of potential academic penalties for excessive absences.

Policy Updates and Compliance

Elite College of Business and Healthcare reserves the right to update this policy periodically to maintain alignment with applicable laws and educational standards. Failure to comply may result in disciplinary action, including dismissal from the program. The most recent printed version of the policy takes precedence in case of disputes.

Code of Conduct

At Elite College of Business and Healthcare, we are dedicated to maintaining a learning environment rooted in respect, safety, and mutual understanding. The following standards of behavior ensure academic excellence and social harmony, emphasizing personal accountability and community well-being.

  1. Respect for Individuals
  • Students must uphold respect and courtesy in all interactions with peers, instructors, and staff.
  • Any form of discrimination, harassment, bullying, or disrespectful behavior is strictly forbidden.
  1. Classroom Etiquette
  • All students are required to contribute to a focused and orderly classroom environment.
  • Disruptions, unauthorized conversations, or activities unrelated to learning will not be tolerated.
  1. Prohibition of Disruptive Behavior
  • Actions that interfere with the teaching process or prevent others from learning are prohibited.
  • Persistent disruptive conduct will lead to disciplinary measures.
  1. Commitment to Academic Integrity
  • Honesty and originality are paramount. Plagiarism, cheating, or any other dishonest practices are unacceptable.
  • Students must adhere to proper citation standards and submit work that reflects their own effort.
  1. No Incitement or Encouragement of Misconduct
  • Encouraging or persuading others to violate school policies or disrupt operations is considered serious misconduct.
  • Organizing resistance or fostering unrest will lead to appropriate disciplinary action.
  1. Adherence to Respect and Discipline Standards
  • All students must act respectfully towards instructors, staff, and fellow students.
  • Any behavior undermining respect, discipline, or order will result in corrective action.
  1. Safeguarding the Learning Environment
  • The college prioritizes a secure and nurturing educational atmosphere.
  • Actions that jeopardize the safety, well-being, or harmony of the community will not be permitted.
  1. Creating a Safe and Positive Space
  • Physical or verbal intimidation, violence, or any conduct that threatens safety will not be tolerated.
  • Students are encouraged to promptly report concerning behaviors to appropriate authorities.
  1. Consequences for Non-Compliance

Violations of the Code of Conduct may result in one or more of the following measures, based on the severity of the infraction:

  • Formal Warnings: Verbal or written notice of the violation and clear expectations for future behavior.
  • Behavioral Agreements: Personalized plans outlining behavioral improvements and accountability.
  • Suspension or Expulsion: Applied to severe or repeated breaches of conduct.
  1. Right to Appeal
  • Students or their guardians may submit a written appeal against disciplinary actions to the administration within the designated timeframe.